Word includes the Greeting Line and Address Block fields, which add all the fields for a greeting or address, so you don’t have to add each field one at a time.įor example, to add a standard greeting to your email message or letter, use the Greeting Line merge field.Ĭlick where you want to add the greeting.Ĭhoose the name style that you want to use, and set other options.

Then Word automatically fills in the fields with recipient information and generates all the individual documents. You start with a main document, attach a list of recipient information, and add mail merge fields. As to the abilities of working with distribution lists and databases, Easy Mail Merge also leaves all other add-ins far behind.To show how mail merge works, let's start with an email message. “Summing up, I can say that besides some common features and options, the availability of scenarios in the Easy Mail Merge add-in makes it the most flexible and comfortable to use. You can literally create zillions of unique emails! For example, if you want to send Outlook mass emails with a special offer, you can set Easy Mail Merge to automatically insert the product price in US dollars (if the email recipient is from USA) or in Euro (if the recipient is from Europe) and you can define different discounts depending on any imported field (like country, category, gender, age, company, etc). Based on logical selectors (AND, IF, OR, etc) applied on the imported fields, you can create unlimited content scenarios that automatically populate each outgoing email.

Even more, it lets you perform mail merge with file attachments from Outlook, so you can send a different file attachment to every recipient of your email campaign.Įasy Mail Merge features probably the most advanced Outlook mass mail customization engine.

Easy Mail Merge can import email addresses and associated fields from Outlook Contacts, Outlook distribution lists, Microsoft Exchange address lists, CSV files or directly from Email Address Collector.

How to do a mail merge in outlook